Your office copier is one of the most vital tools in your business. When it is down, your work comes to a halt. Knowing how to care for your copier properly is one of the most important parts of running an efficient business. Here are some tips on how to take care of your copier:

Turn off the copier.

Before you start maintaining or cleaning your copier, make sure that you turn off the power first. This will protect you and your copier form electrical accidents. 

Use the right products.

It is best to check with your manufacturer or leasing company which products you have to use for your copier. This is to make sure that you are using the best possible paper and toner for your copier. Higher quality paper will result in less dust inside the printer, which means it will need less maintenance. 

Load paper properly.

Load the paper properly and avoid jamming it into the copier. Make sure that you do not load wet or folded paper into the machine because it could cause it to jam. 

Clean it regularly.

Cleaning your copier regularly will extend its life. To clean the glass of the copier, spray a lint-free, nonabrasive cloth with glass cleaner and clean the glass. Do not spray glass cleaner directly on the copier glass. Protect the glass of your copier from scratches by removing paper clips or staples before copying or scanning your documents. 

On the interior, clean any dust that you can see by wiping it. You can remove dust on components with a small and fine-haired paintbrush to clean the interior components of the copier. Dust the paper trays, ink cartridge holder, and any other parts where the dust from the paper can collect. Do not use pressure that could damage your copier. Do not forget to dust the exterior of the copier while you are working on it. Also, clean the top of the ink nozzle with a cotton swab that is dipped in rubbing alcohol. 

Have regular maintenance service checks.

In spite of your best efforts, your copier is going to take a beating. It is a work machine, after all. There are components and places within the copier that you can’t reach to clean thoroughly. Make sure that these stay in good working condition with regular maintenance service checks from a service professional who is certified and knows copiers well. This can help extend the life of your copier. 

Replace your toner.

If your copier needs it, it is best to replace the toner immediately. Your copier should tell you when the ink is ready to be replaced. It is important to change it out on a regular basis. Running a cartridge until it is completely out will not only produce low-quality copies of documents, but it can also harm your copier. 

Do not use your copier as a shelf.

When the copier is not being used, do not use it as a shelf. Do not stack boxes and other items on top of your copier. This is because stacking things on top of the copier could crack the glass, break the cover or even wrap the copier surface. The best thing to do is to treat your copier with care. 

By following these steps, you can help your copier to last longer. You can check your copier’s user manual for special instructions before cleaning any parts of the copier. 

If you need your copier maintained, you can contact the manufacturer. If your copier is leased, you can contact your local leasing company. When your copier is in Riverside, you can contact Riverside at (909) 378-3070. We can help you with copier lease in Riverside, copier rental in Riverside, and copier repair in Riverside.